Administrative Assistant

VACANCY ANNOUNCEMENT (VA02-1920)

ADMINISTRATIVE ASSISTANT

The Colombo Plan Staff College for Technician Education (CPSC) is an Inter-governmental International Organization for Human Resources Development. It aims to assist its member countries in developing and enhancing their technical education systems.

CPSC maintains the active membership of 16 countries which are provided with capacity building programs in technical and vocational education and training (TVET).

The main functions of CPSC include:

  • Provide training programs of further professional education and training to persons responsible for the planning, development, administration and supervision of TVET and persons in key supporting roles;
  • Conduct conferences, symposia, and workshops on various aspects of TVET;
  • Manage customized programs on TVET planning, development and evaluation;
  • Undertake research and development projects for knowledge sharing and benchmarking in TVET;
  • Assist member countries in developing their technical teacher education and training facilities;
  • Collect and disseminate information on technical education and training; and
  • Act as a facilitator of member countries in the transformation of TVET framework by modifying the training and development strategies, program offerings and research and development efforts.

Roles and Responsibilities

The Administrative Assistant provides support in performing general administrative work. He/she assists the Team Leader in planning and preparing the requirements for the implementation of training programs and other related activities of the Staff College.

Specific Duties

  • Prepare communication and coordination letters (invitations, confirmation and coordination letters, acceptance, appreciation letters, etc), and prepare subsequent responses as deemed necessary;
  • Prepare program related materials such as registration and data sheet forms, certificates, IDs, nameplates, and training supplies (pen, paper, markers, etc); collect and assemble all program materials needed prior to program implementation;
  • Assist in the preparation of instructional materials (e.g. formatting of program books, theme papers, tasks, ppt presentations) and end-of-program reports;
  • Facilitate international and local travel arrangements (visa, tickets, accommodation) for program participants, CPSC staff, and/or other external experts;
  • Provide assistance and attend to participants' various concerns during programs;
  • Respond and attend to various inquiries and requests by the participants and guests;
  • Organize and maintain divisional records and documents;
  • Perform other duties as may be assigned

Qualifications and Requirements

Education

    University Degree in administration and management, education, communication, social or development studies, or any related fields.

Experience

    At least one (1) year of relevant experience particularly in program and/or events planning and organizing.

Knowledge Area / Technical Competencies

  • Knowledgeable in local and international travel requirements and arrangements
  • Proficient in business writing and communications
  • Excellent coordination and organization skills
  • Excellent command of English language, both written and spoken
  • Proficient in computer applications and systems used in office work

Functional Competencies

  • Proven ability to prioritize workload and workflow
  • Excellent time management skills
  • Shows initiative and is proactive
  • Detail oriented and highly organized
  • Ability to work with very little or no supervision
  • Excellent multi-tasking skills, and exhibits multi-skilling qualities
  • Responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control, and good-humored even under pressure
  • Ability to understand and execute basic instructions
  • Tactful and diplomatic even in difficult situations

Core Competencies

  • Displays Honesty and Integrity
  • Results Oriented
  • Customer Oriented
  • Collaborates and Fosters Teamwork
  • Excellent Communication Skills
  • Excellent Interpersonal Skills
  • Adaptability to multicultural working environment

Desirable Qualifications

    Experience in working in a multicultural environment or in other international organizations would be an advantage.

Duration of Appointment

    One (1) year, with possibility of extension

Application Process

Interested applicants may send their Expression of Interest (EOI), duly completed Application Form (click here), and Comprehensive Resume in PDF Format, via EMAIL to:

The Director General
(Subject: Application to VA02-1920 Administrative Assistant - [your full name])


Colombo Plan Staff College for Technician Education
Building Block C, Department of Education Complex
Meralco Avenue, Pasig City 1600, Philippines
E-mail: [email protected], [email protected]

Deadline for Application
November 15, 2019