Accounting Assistant

VACANCY ANNOUNCEMENT (VA01-1920)

ACCOUNTING ASSISTANT

The Colombo Plan Staff College for Technician Education (CPSC) is an Inter-governmental International Organization for Human Resources Development. It aims to assist its member countries in developing and enhancing their technical education systems.

CPSC maintains the active membership of 16 countries which are provided with capacity building programs in technical and vocational education and training (TVET).

The main functions of CPSC include:

  • Provide training programs of further professional education and training to persons responsible for the planning, development, administration and supervision of TVET and persons in key supporting roles;
  • Conduct conferences, symposia, and workshops on various aspects of TVET;
  • Manage customized programs on TVET planning, development and evaluation;
  • Undertake research and development projects for knowledge sharing and benchmarking in TVET;
  • Assist member countries in developing their technical teacher education and training facilities;
  • Collect and disseminate information on technical education and training; and
  • Act as a facilitator of member countries in the transformation of TVET framework by modifying the training and development strategies, program offerings and research and development efforts.

Roles and Responsibilities of the Accounting Assistant

The Accounting Assistant provides support in performing general accounting work. He/she assists the Finance Officer in monitoring and recording all financial transactions in the daily operations of the Staff College.

  • Process request for payment of all expenditures, encode the request details in the budget & expense monitoring sheet, and prepare quarterly budget & expenditure summary report with narrative analysis of variance;
  • Prepare cheques, bank transactions documents (deposits, check encashments, update of time deposits and fund transfers) and ensure the proper filing of the released vouchers, with stamps;
  • Assist the Finance Officer in the recording of journal entries for disbursement transactions in the Quick Financial System;
  • Assist in maintaining the General Ledger System;
  • Monitor the petty cash fund and prepare summary of petty cash fund replenishment reports
  • Monitor the cash advances of staff and issue Notice of Liquidation as necessary
  • Assist in processing the liquidation of cash advances and preparation of financial statements
  • Prepare Costing Reports for all programs conducted
  • Prepare monthly payroll, and facilitate remittance of the required government contributions of the staff.
  • Maintain and update subsidiary ledger of employees' salary loan, SSS and HDMF loan payments
  • Perform other duties as may be assigned

Qualifications and Requirements

Education

    University degree in Business Administration, with a major in Accountancy or financial management. An advanced university degree in the similar field would be an advantage

Experience

    At least 2 years of relevant experience in business accountancy, financial management,and other related fields

Knowledge Area / Technical Competencies

  • Basic knowledge of accounting or financial principles
  • Proficient in MS Office software and other spreadsheet applications (Excel, Google Sheets)
  • Familiarity with financial reporting and forecasts
  • Familiarity with any accounting software. (e.g Quick Financial System, GLS, etc.)
  • Strong mathematical skills
  • Knowledge in the remittance process of required government contributions (HDMF, SSS, Philhealth)
  • Excellent command of English language, both written and spoken

Functional Competencies

  • Proven ability to prioritize workload and workflow
  • Excellent time management skills
  • Shows initiative and proactive
  • Detail oriented and highly organized
  • Ability to work with very little or no supervision
  • Excellent multi-tasking skills, and exhibits multi-skilling qualities
  • Responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure
  • Ability to understand and execute basic instructions
  • Tactful and diplomatic even in difficult situations

Core Competencies

  • Displays Honesty and Integrity
  • Results Oriented
  • Customer Oriented
  • Collaborates and Fosters Teamwork
  • Excellent Communication Skills
  • Excellent Interpersonal Skills
  • Adaptability to multicultural working environment

Desirable Qualifications

    Experience in working in a multicultural environment or in other international organizations would be an advantage.

Duration of Appointment

    One (1) year, with possibility of extension

Application Process

Interested applicants may send their Expression of Interest (EOI), duly completed Application Form (click here), and Comprehensive Resume in PDF Format, via EMAIL to:

The Director General
(Subject: Application to VA01-1920 Accounting Assistant - [your full name])


Colombo Plan Staff College for Technician Education
Building Block C, Department of Education Complex
Meralco Avenue, Pasig City 1600, Philippines
E-mail: [email protected], [email protected]

Deadline for Application
October 15, 2019

This position is for Philippine nationals or permanent residents of the Philippines only.

Only Shortlisted applicants will be notified