In its continuous efforts to spearhead TVET development through the promotion of institutional excellence in its network of member countries, CPSC facilitated the conduct of the In-Country Program on Institutional Management in TVET at the University of Vocational Technology, (UNIVOTEC) Rathmalana Campus, Colombo, Sri Lanka from December 15-19, 2015. The program was organized through the efforts of the Department of Technical Education and Training (DTET), Sri Lanka's focal TVET agency. Thirty-eight (38) administrators and lecturers from the Colleges of Technology (CoTs), Technical Colleges (TCs) and Department of Technical Education and Training (DTET) who are planning to manage college institutions in the future attended the program.
Institutional management is the process of laying out plans and organizing available resources to run a successful institute. Important steps in institutional management generally include identifying the current situation, identifying the desired situation and determining the steps necessary to bridge the gap. In institutional management, the management of infrastructure facilities, finance, academic staff members, supporting staff members, students, academic performance, etc. should be given due care.
The idea behind the institutional management is to lay out a strategic plan that outlines concrete steps to maximize institutional success with good quality assurance. Sweeping ICT trends are happening both globally and regionally, which will be beneficial to TVET systems for technology supported learning. Continuous changes and technological advances are occurring, and their benefits are envisioned to enhance TVET delivery and access in the region's developing countries.
The program aimed to instill to the participants management concepts in improving institutional management. It also aimed to make them appreciate the importance of strategic planning for the management of TVET institutions and to help them familiarize the applications of ICT integrated teaching and learning environment in TVET. The tasks and papers aided the attendees to undertake the SWOT analysis for institutional management, prepare the strategic vision, mission, goals and objectives of TVET institutions and provide quality assurance of TVET institutions through the APACC process. At the conclusion of the program, the participants developed and presented action plans in implementing best institutional management.
Overall supervision was provided by the CPSC Director General, Dr. Mohammad Naim Yaakub and the Director General of the Department of Technical Education and Training of the Ministry of Youth Affairs and Skills Development, Mr. J.A. Ranjith. On the other hand, Prof. Dr. G. Kulanthaivel, CPSC Faculty Consultant handled the overall program coordination, while local coordination was done by Mr. S.S. Dissanayake, Director- Business Development and Research, DTET.
Local expertise and perspectives meanwhile was made possible through the expertise of Mr. D.D.D. Suraweera, Dean of the Faculty of Industrial and Vocational Technology of the University of Vocational Technology (UNIVOTEC) and Mr. Gamini Bambaradeniya, B.Sc (Hon.), MBA (Colombo), a Management Consultant and formerly Deputy Project Director - Skills Development Project. The experts respectively delivered Strategic Planning and Management Process for Institutional Management of TVET Systems and Developing and Ensuring Effective Implementation of Action Plan for Institutional Management.
Mr. B. Wijerathne, Secretary of the Ministry of Youth Affairs and Skill Development (MYASD), Sri Lanka was present as Chief Guest during the Inaugural Ceremony held on December 15, 2014. He highlighted the relationship between Sri Lanka and CPSC and mentioned that he was elated to attend the inaugural program of CPSC and expressed his wish that more similar programs may be arranged by CPSC to benefit many more educators in the field of TVET.
Mr. J.A. Ranjith, welcomed the gathering and shared his experience during the CPSC Regional Program he attended and thanked CPSC for arranging another program for Sri Lanka, referring to the ongoing ICP. Prof. Dr. Kulanthaivel, highlighted the activities of CPSC as well as some applications of Information and Communication Technology (ICT) in TVET systems. He also gave a brief orientation of the program.
Dr. T.A. Piyasiri, Vice Chancellor and Director General of UNIVOTEC conveyed his immense pleasure in hosting the CPSC Program in their institution. He also further expounded some information about the TVET systems in Sri Lanka. Meanwhile, Mr. S.S. Dissanayake conveyed his heartfelt thanks to all the officials of CPSC, to all the participants and to several attending high ranking officials from DTET who were present during the inaugural ceremony.
The topics discussed during the program revolved around the following: (1) Management Concepts and Paradigms of Improving Institutional Management in TVET systems, (2) Strategic Planning and Management Process for Institutional Management of TVET Systems, (3) Emerging Trends in ICT Integrated Teaching and Learning Environment for TVET, (4) Accreditation and Certification of TVET Institutions through APACC process for Quality Assurance and (5) Developing and Ensuring Effective Implementation of Action Plan for Institutional Management.
A value added component of the program was a study visit held at the Sri Lanka Rupavahini National Television Network and Media Centre.
In further updating the participants on institutional management trends, a National Seminar on "Emerging Trends for Institutional Management in TVET Systems" was organized in the same venue on December 18, 2014. The seminar was organized to provide latest information on the status and quality of institutional management in the country's TVET systems. It was also organized to identify and examine issues and challenges in institutional management and to provide insights for policy makers, TVET providers and educationalists on the different strategies and approaches towards successful institutional management. The program was attended by 54 participants coming from all parts of the country.
Mrs. J. Krishnamoorthy, Additional Director General (Administration), DTET led the ceremonies by welcoming the administrators and VIPs present in the ceremony. In his remarks Mr. J.A. Ranjith emphasized the use of accreditation of institutions in Sri Lanka and appreciated CPSC and APACC in their efforts to spearhead quality assurance among institutions in the region.
As a special guest of the seminar, the CPSC Director General, Dr. Naim Yaakub underscored issues of unemployment among young people and the role of TVET in developing strategies to combat this problem. His speech further mentioned the need for people attending training programs to conduct echo-seminar and share new learning with other faculty members in their countries/colleagues in their institutions in view of promoting continuous improvement. He also provided a brief background on the activities embarked by CPSC not only in Sri Lanka but in other member countries.
The seminar was divided into two sessions. Speakers for the first session, entitled "Institutional Management of TVET", were Dr. Naim and Dr. Ranjith who discussed topics such as the "International Accreditation for Improvements in Institutional Management" and the "Status of Institutional Management of TVET in Sri Lanka: Achievements, Lessons Learnt and Challenges", respectively.
The second session, pertaining to Institutional Management: Managing and Implementation, had Eng. (Mrs.) Pradeepa Udakara, Director General of the National Apprentice and Industrial Training Authority (NAITA), Sri Lanka as speaker who delivered her paper on "Achieving Prosperity in Sri Lanka through Human Resource Development". Meanwhile Dr. Kulanthaivel, shared his expertise on integrating ICT for improvement in TVET Systems.