ODG Assistant (Administrative Staff)

The Colombo Plan Staff College (CPSC) is an inter-governmental human resources development organization mandated to assist in the improvement of technical and vocational education and training (TVET) systems of its member countries in Asia and the Pacific region through training, research, consultancy and information service. The active member countries of CPSC are: Afghanistan, Bangladesh, Bhutan, Fiji, India, Malaysia, Maldives, Mongolia, Union of Myanmar, Nepal, Islamic Republic of Pakistan, Papua New Guinea, the Philippines, Singapore, Sri Lanka and Thailand.

CPSC opens its doors to prospective individuals who wish to expand their career perspectives and gain valuable knowledge by working in a cross-cultural environment, in the service of member governments in the Asia-Pacific Region. Be part of a dynamic team working in a center of excellence for professional development through TVET.

ODG Assistant
(Administrative Staff)

Job Description

Perform secretarial, administrative and office support services for various activities of the Office of the Director General. Coordinate distribution of GB meeting related documents, database and records management, and other administrative functions.

Requirements

  • Bachelor/College Degree preferably in Administration / Management / Education or any related degree
  • Male or Female, 30 years old and below
  • Preferably with one (1) year related experience
  • Must have good English communication and excellent interpersonal skills
  • Proficient in MS Office Application
  • Personable, flexible, trainable and can work with minimum supervision
  • Adaptable to multicultural working environment
  • Willing to work extended hours

Duties and Responsibilities:

Assist in preparing letter/memo for internal and external client to ensure, on time dissemination of information, efficient response to inquiry by drafting simple and/or complex letter in coordination with the Executive Secretary.

Plan and prepare flight itinerary of Director General in coordination with the Executive Secretary and ensure economical purchase of air ticket per CPSC practices, to be able to reach the meeting venue on the required time.

Maintain meeting calendar, in order to process meeting request and/or schedule appointment efficiently, through constant update of meeting planner and coordination with the Executive Secretary.

Manage ODG records and files to ensure efficient filing system for easy retrieval by observing CPSC Quality Management System.

Manage online mailing list, for effective dissemination of news/updates regarding CPSC event and activities by gathering updated contact information, encoding additional/new contacts, performing contact verification.

Assemble Governing Board and Standing Committee documents and facilitate dissemination to ensure on time delivery of meeting agenda/documents by arranging the delivery schedule and coordination with General Services Division to facilitate delivery.

Monitor professional staff visa’s validity to ensure legality of exit and re-entry in the Philippines before and after each program coordination in the member country by monitoring and facilitation of Philippine 9e2 visa application/renewal whenever necessary.

Perform tasks as may be assigned from time to time.

Submission of Application: Interested applicants may send their application letters and CVs to This email address is being protected from spambots. You need JavaScript enabled to view it. addressed to the Director General or send through mail or personal delivery with subject head: Application – ODG Assistant to:

Director General
Colombo Plan Staff College (CPSC)
Bldg. Blk C, DepEd Complex, Meralco Avenue, Pasig City 1600 Philippines
Tel: 631-0991/633-8413, Fax: 631-0996/63-8425
www.cpsctech.org

Deadline for the submission of application is on January 15, 2016. Only shortlisted applicants will be notified by email.